Project Coordinator

Project Coordinator

"
Project Coordinator
Oakland, CA

KEMA is a global company providing energy consulting, technology implementation and market knowledge expertise to energy and utility clients in over 70 countries. With more than 1700 consultants dedicated to the global utility industry, KEMA professionals include leading authorities in energy/utility technologies and business/management processes. Our global operations are structured around client needs and we provide global thought leadership together with regional delivery excellence. Headquartered in Arnhem, the Netherlands, with subsidiaries and offices worldwide, KEMA employs professionals and leading experts in many facets of the energy utility industry.

Location and team

KEMA Sustainable Use Consulting group is seeking project coordination support from an individual with strong interpersonal and organizational skills to work in KEMA's Oakland, CA office.

Tasks may include

Assist multiple project managers with day-to-day operational responsibilities on multiple projects, while ensuring adherence to corporate protocols. Examples of the types of assistance required may include but are not limited to the following:

• Act as a liaison between project managers and other corporate departments, including Legal, Accounting, Human Resources, Marketing, and Information Technology (IT), helping to ensure compliance with corporate policies and procedures.
  • Support project managers with project start-up activities by coordinating with Accounting, Legal, IT and other corporate departments to establish projects in the accounting system, execute and file contractual documents, and set up necessary data storage procedures.
  • Support project managers with project kickoff activities, both internal and client facing. This includes scheduling meetings, creating project templates in MS Word, MS Excel, and MS PowerPoint, and communicating information related to the project.
  • Provide project execution and control support to project managers including:
    • Assist with regular status reporting and invoicing activities by: reviewing time, expense and accounting reports for accuracy, reviewing subcontractor invoices, maintaining budget tracking information, and preparing invoices according to corporate and client specifications.
    • Track outstanding project receivables and when necessary assist project managers to research and resolve issues related to payment of invoices.
    • Enter project-related data into corporate accounting and project management systems (e.g., Oracle, MS SharePoint).
    • Work with project managers to track execution of work plans, including tracking project deliverable dates and issuing reminders to team members when appropriate.
    • Assist project managers with effective facilitation of team and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items.

What we're asking

Requirements

• Associates Degree in Business or related discipline; Bachelors Degree preferred
• 3+ years experience in a project coordination role in a high-volume, time-sensitive environment
• Advanced Microsoft Office 2003-07 skills required, including Excel, PowerPoint, and Word
• Excellent written and verbal English communications skills
• Demonstrated ability to multi-task effectively and to manage competing priorities
• Excellent organizational and interpersonal skills
• Superb attention to detail
• Knowledge of basic accounting/budgeting principles and ability to apply principles to project administration
• Experience with Oracle accounting systems and MS Project and MS SharePoint preferred
• Project management experience preferred

This is a US-based position; applicants must be fully authorized to work in the U.S.

What we're offering

In addition to providing services that will help businesses improve their energy efficiency, KEMA offers a congenial working environment, competitive salaries, and an exceptional benefits package.

KEMA is an Equal Opportunity Employer

Please visit our website at

"